Create your first object

An object in Log+Key is anything you keep track of in your inventory — typically a key or key ring, but depending on your use case it can also be a tool, a two-way radio or a vehicle key. This page walks through getting the first object into your organisation.

Two ways to your first object

• In the web app, via Objects → Add. You don’t need a tag for this — you can link one at any time later. This is the quickest way to build the initial inventory at your desk.
• Via a fresh NFC tag: you hold the tag against your smartphone, and Log+Key offers to create a new object from it. You order tags from Log+Key — the steps are in Order and activate NFC tags.

Both routes lead to the same form. Let’s look at it first.

What makes up an object

The Create new object form has a small set of fixed fields:

• Object — the name under which the object appears everywhere. The only mandatory field.
• Description — free text, such as “Telecare participant, contract number HNR-2024-0116”.
• Type — the category (key, key ring, vehicle key, tool …). Your default type is preselected.
• Location — where the object is kept. Your default location is preselected.
• Storage location — free text, such as “Key cabinet 1, hook 16”.
• Linked tag — optional; without a tag it reads “No tag assigned”, and a click opens the list of your free tags.
• Photos — select a file or drop it via drag and drop, up to 10 MB per image.

If Log+Key has enabled custom fields for your organisation, they appear in addition — any extra fields such as “locking system”, “part number” or “cost centre”, which you define once and which then apply to every new object.

Route 1: Create it in the web app

1. Open Objects and click Add.
2. Enter at least the name under Object. Keep it short — the object should be easy to find in the inventory later.
3. Check Type and Location, add a Description and the Storage location.
4. Upload a photo (see below).
5. Confirm with Create.

The object is now in the inventory and can be found via the search and the object list. You link a tag later — see Link an object to an NFC tag.

Route 2: Start with a fresh tag

Scan the fresh tag with your smartphone — or open its URL in the browser. After signing in, Log+Key shows the tag page with the status Free. Click Link object and, at the bottom of the dialog, Create and link new object: the Create new object form opens with the tag already entered in the Linked tag field. Fill it in as described above and confirm with Create.

Creating the object permanently binds the tag to your organisation. This binding cannot be undone — that is intentional and explained in more detail in Order and activate NFC tags. Within your organisation you can move the tag to another object at any time.

The photo

Every object should have a main photo. It appears in lists, in the detail view and — particularly useful — during inventory scans on Android smartphones, where it helps with the visual check of the key ring.

On a computer you select an image file or drag it into the Photos field (up to 10 MB).

On a smartphone, tap the Photos field. On an iPhone the system then asks where the image should come from: Photo Library, Take Photo or Choose File — so you can photograph the object right where it is. Android devices offer a similar choice, depending on the manufacturer.

Practical tips:

• Take the photo in good light, ideally against a neutral background.
• Include the key fob in the photo if there is one — it helps with quick identification later.
• One sharp photo per object is enough. You can add further shots later via the object swap; the old photo then remains in the photo history.

Type and location

You maintain types yourself under Types — with a name, colour and icon, matching your language and structure. If the right type is missing, create it before entering the object or ask someone with the appropriate permissions to do so.

Locations reflect where the object is kept — a station, a workshop, a key cabinet in the administration. Users can be restricted to specific locations: anyone without access to a location does not see the objects kept there (see Setting user roles).

What you can do next

• Create more objects. For larger quantities, a routine pays off: first create all objects in the web app, then scan the tags one after another and assign them via Link object.
• Invite users. So that colleagues can take out objects — see Adding users.
• Manage tags. Links can later be removed or transferred to another object.