Buildings under control
Key management for building and facility management
Commercial properties, office buildings, estates — Log+Key consolidates key management at one central terminal, with visibility into every property and every handover.
- 10 keys or objects free 10 keys or objects free, for good
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With and without Log+Key
What goes wrong with keys in facility management
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Without Log+Key: “Who took which key this morning?”
With Log+Key: The live overview shows at any time who has which key.
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Without Log+Key: Staff change – and nobody knows which keys are still out.
With Log+Key: Log+Key instantly shows which keys a person still holds.
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Without Log+Key: Subcontractors borrow keys – with no fixed return date.
With Log+Key: Set a return deadline – Log+Key sends a reminder when it’s overdue.
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Without Log+Key: The client wants proof – the key book is on paper.
With Log+Key: Every issue and return with a timestamp and name, exportable as a report.
The terminal at the key store
Many keys out each morning, logged in one go
At the terminal, cleaning teams and technicians sign in with a PIN or their own NFC tag and scan all keys for their sites at once. On the road a smartphone is enough, and both work from the same records.
Film: an NFC tag is scanned with a smartphone and the app lists the items to check out; then a hand holds the tag to the terminal, which confirms the checkout
Built for facility management
Made for day-to-day facility work
Log+Key was built together with professionals in care, property management, facility management and security. So it adapts to the way you work – not the other way round.
- A terminal at the key store: sign in with a PIN, scan the key, go.
- Every key with its property, locking system and client.
- Subcontractors and external technicians don’t need their own account.
- An open API for integrations with your own systems.
Subcontractors and maintenance visits
Fixed return deadlines, confirmed by signature
External staff sign for the key on screen and receive the PDF receipt by email. With a return deadline and an automatic reminder when a key is overdue.
Screencast: taking out a key ring from the object list, confirmed with an on-screen signature; it then shows “In use”
Proof for your clients
Stocktake by scan, even with high staff turnover
Scan your stock tag by tag while the statistics count along live, and record anything unusual with a photo and a note. Closing it produces a fixed result for your clients.
Screencast: a stocktake with live counters, one item marked as fine and one as faulty with a note
Key management in facility management
One terminal at the store, oversight of every property.
The terminal at the key store
In facility management, all key movements converge at the central store: out to the properties in the morning, back in the evening. That's exactly where the Log+Key terminal hangs — staff sign in with a PIN, scan the key and are on their way in seconds. The live overview shows at any time which keys are in circulation and who is carrying them. For ladders, measuring devices and machines from the same store, there is our free tool and equipment checkout list.
Multi-property management with master data
Every key carries its master data: property, address, locking system, client, key number. If a cleaner covers eight properties, you see at a glance which keys they hold — and conversely find all keys belonging to any property in seconds, even with stocks of hundreds of entries.
Turnover and subcontractors under control
When staff change, Log+Key immediately shows which keys the person still holds — the return is scanned and thereby proven. Subcontractors and external technicians don't need an account of their own: scan the key out, select the recipient, set a return date. If the date is missed, you see it in the overview before the key becomes a problem. If your team passes keys on to subcontractors, a key handover form documents that step too.
Proof for your clients
Owners and property companies entrust you with their locking systems. With Log+Key you can demonstrate how they are handled at the touch of a button: every issue and return with a timestamp, employee name and (if desired) signature, exportable as a report. That convinces in an audit — and in the proposal for your next contract. Which key opens which door belongs in the master key plan; the template for it is free.
Integration with existing systems
CAFM software, time tracking, access control: in facility management, no system exists in isolation. Log+Key offers an open API for your own integrations — you'll find an overview on the integrations page.
More of a caretaker service with a team in the field?
For caretaker services whose team is on the move between properties all day — including tool management — we have a dedicated page: key management for caretaker services.
More background: A digital key management system is often a tender requirement in FM — we've put together a definition and selection criteria. If you're wondering whether a key safe alone is enough, or whether an Excel key book will keep carrying you — we've compared the key points. You'll find a full overview of features and hardware on our software solution page for digital key management.
Voices on Log+Key
What customers say about us
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With Log+Key we have finally found a reliable solution for managing our keys. It is intuitive to use and saves us valuable time and resources.
Stefan HerffManaging DirectorImmobilien Kompetenzzentrum Aachen — Kotzur Immobilien GmbH -
We always know which key is with which member of staff. Since introducing Log+Key, we spend noticeably less time tracking down where a key is currently kept.
Ilker SimonsOwner and Managing DirectorREAQ Immobilien GmbH -
With Log+Key, all key movements are finally captured digitally. This means our documentation requirements are met with considerably less effort.
Dimitrij GreckinProduct Manager, Home Emergency Call DistrictMalteser Hilfsdienst e.V. -
Key management with Log+Key — faster, safer, more efficient, smoother and finally digital!
Markus GonsiorHead of Emergency Call Services CologneJohanniter-Unfall-Hilfe e.V. -
This is what makes digitalisation really fun: it solved an everyday problem in a simple way.
Regina SchürenHead of Outpatient and Day-Care Nursing ServicesCaritas Krefeld -
Log+Key is a great example of what a committed and reliable team can achieve — a solution with real added value!
Stefan LattemannHead of Control Centre & ServicesDRK Kreisverband Region Kassel e.V.
Blog+Key
Key reading for facility managers
More than keys
Your inventory works like a key too.
Tools, devices, vehicles, first-aid kits: anything your team borrows and returns, Log+Key manages just like a key — with an NFC tag, a complete history and stocktaking by scan. The key rack and the tool store share one system, one history and one login.
Request a consultation
Log+Key for building and facility management
Tell us briefly how many keys you manage and what's particular to your industry — we'll reply the same working day with a concrete proposal.
Special requirements?
We build bespoke solutions too
Our experienced development and design teams take on any challenge and deliver bespoke solutions as well. We look forward to hearing from you.