Many employees, one register
Key management for large organisations
Hundreds of employees, plus trainees, working students and external service providers — and every one of them is handed keys, cards or fobs. Log+Key is the central register that records who holds what: from the first day of work to the last. Billed by the number of objects, not per user.
- 10 keys or objects free 10 keys or objects free, for good
- No credit card Sign up without a credit card
With and without Log+Key
What goes wrong with keys in large organisations
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Without Log+Key: “Which keys does this person still have?” – the search starts in old lists.
With Log+Key: Permanent issues are registered – when someone leaves, they become the checklist.
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Without Log+Key: Key lists per department and site that nobody consolidates.
With Log+Key: One register for all sites, with permissions per department.
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Without Log+Key: Several locking systems – but no single source of truth.
With Log+Key: Keys, transponders, cards and fobs from every system in one overview.
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Without Log+Key: External providers have keys – and nobody knows until when.
With Log+Key: Set a return date – the system flags overdue returns by itself.
From first day to last
Who has what, and since when? At a glance
Log+Key records every key, card and fob issued, including permanent ones. When someone leaves, that becomes the return checklist, instead of a hunt through old spreadsheets and emails.
Screencast: searching for a vehicle key, its detail page and the history of every checkout and return
Built for companies and organisations
Made for large workforces
Log+Key is developed together with experts from a range of industries – so key management fits the way your organisation actually works. NetAachen, for example, uses it to manage the keys to its network infrastructure and technical sites.
- Billed per object – every employee gets their own account.
- Sync joiners and leavers with your HR software via the API.
- HR and facility management work from the same record.
- Handovers in seconds – at the terminal, on a smartphone or at a desk.
Departments and locations
One register, permissions per department
Custom roles with fine-grained permissions, users limited to locations. Billing is per item, not per user: every employee gets their own login, and every issue stays tied to a person.
Screencast: role management with the permissions matrix, three permissions of the custom role Shift lead are switched
Tradespeople, cleaners, IT contractors
External staff sign for keys, with a return deadline
External staff sign on screen and receive the PDF receipt by email. Overdue keys trigger an automatic reminder, so nobody has to track deadlines in a calendar.
Screencast: taking out a key ring from the object list, confirmed with an on-screen signature; it then shows “In use”
Key management for companies
From the first day of work to the last: every access medium registered.
The register alongside the locking system
Organisations that have grown over time often run several locking and transponder systems side by side — per building, site or construction phase. The manufacturers' software is made for programming cards, not for documenting who was issued what. Log+Key is deliberately system-neutral: mechanical keys, transponders, cards and fobs are recorded as objects, and every issue and return is assigned to a person. The result is the one overview across all systems that none of them can provide on its own.
Permanent issues count too
Most access media aren't swapped daily — they stay with the person, often for the entire duration of employment. Exactly that permanent issue needs to be registered: who holds what, since when? Log+Key answers that at a glance, and when someone leaves it becomes the offboarding checklist — instead of a reconstruction from old lists. HR and facility management work from the same record. If you still issue keys on paper, our key receipt for employees is a free template.
Onboarding, training, turnover
A large workforce means constant movement: new employees start, trainees and working students gain access to more areas step by step, others move internally or leave. With Log+Key every handover is documented in seconds — at the terminal, on a smartphone or at a desk. The register grows with you instead of lagging behind.
In sync with your HR software
Log+Key is built API-first from the ground up: our own interface talks to the system exclusively through the same API that is open to you. Joiners and leavers can be synchronised automatically with your HR software — nobody maintains personnel data twice, and the key register stays current by itself. We build custom integrations on request. More about integrations.
Create accounts for everyone — billed by objects
Log+Key is billed by the number of objects you manage, not per user. With several hundred employees that is the decisive difference: every person gets their own account without the cost growing with your headcount. And it's more than a pricing question — per-user licences create the incentive to share departmental accounts, and with them documentation that proves nothing when it matters. See pricing — and, for internal sign-off, a business case that works with your own figures.
External recipients too
Tradespeople, cleaning services, IT partners: external providers don't need an account. Your team scans the key out, picks the recipient from the contact list and sets a return date — with a signature if required. The system flags overdue returns by itself.
More background: Still handling issues with lists? Here you'll find our key book comparison. You'll find a full overview of features and hardware on our software solution page — and how Log+Key protects data under security. Comparing several systems? Our free requirements catalogue for your selection helps.
Voices on Log+Key
What customers say about us
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With Log+Key, all key movements are finally captured digitally. This means our documentation requirements are met with considerably less effort.
Dimitrij GreckinProduct Manager, Home Emergency Call DistrictMalteser Hilfsdienst e.V. -
With Log+Key we have finally found a reliable solution for managing our keys. It is intuitive to use and saves us valuable time and resources.
Stefan HerffManaging DirectorImmobilien Kompetenzzentrum Aachen — Kotzur Immobilien GmbH -
Key management with Log+Key — faster, safer, more efficient, smoother and finally digital!
Markus GonsiorHead of Emergency Call Services CologneJohanniter-Unfall-Hilfe e.V. -
This is what makes digitalisation really fun: it solved an everyday problem in a simple way.
Regina SchürenHead of Outpatient and Day-Care Nursing ServicesCaritas Krefeld -
We always know which key is with which member of staff. Since introducing Log+Key, we spend noticeably less time tracking down where a key is currently kept.
Ilker SimonsOwner and Managing DirectorREAQ Immobilien GmbH -
Log+Key is a great example of what a committed and reliable team can achieve — a solution with real added value!
Stefan LattemannHead of Control Centre & ServicesDRK Kreisverband Region Kassel e.V.
Blog+Key
Key reading for every site
More than keys
Your inventory works like a key too.
Tools, devices, vehicles, first-aid kits: anything your team borrows and returns, Log+Key manages just like a key — with an NFC tag, a complete history and stocktaking by scan. The key rack and the tool store share one system, one history and one login.
Frequently asked questions
Answers for your industry
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We have several hundred employees — what will the user licences cost?
Nothing. Log+Key is billed by the number of objects you manage, not per user. Whether 50 or 2,000 people have an account makes no difference to the price — what counts is how many keys, cards and transponders you manage. That's deliberate: only when every person has their own account can every issue be attributed individually. See pricing.
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Does Log+Key replace our locking system or the transponder software?
No. Your locking systems and their programming software stay exactly as they are. Log+Key adds what those systems don't provide: a central register of who holds which key, card or transponder — across several systems and sites.
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Most employees keep their keys permanently — is it still worth it?
Especially then. Permanent issues are registered too and stay assigned to the person — from their first day of work. At any point you can prove who has access to which area, and when someone leaves, one glance at the system shows what needs to come back. Offboarding becomes a checklist instead of a search operation.
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Can we connect Log+Key to our HR software?
Yes — Log+Key is built API-first from the ground up. Joiners and leavers can be synchronised automatically, so personnel data isn't maintained twice and the key register stays current by itself. We build custom integrations on request. More about integrations.
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What data is stored about employees — what do we tell the works council?
Log+Key documents issues and returns of objects — that is, who took over or returned which key and when. It creates no movement profiles and no access logs: Log+Key is not an access control system but a handover register. Access is role-based, hosting is exclusively in Germany, and a data processing agreement template is available. We're happy to provide material for discussions with works councils or data protection officers. More about security.
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Can external service providers receive keys through the system too?
Yes — without an account of their own. Your team scans the key out, picks the provider from the contact list or types the name in, and sets a return date, with a signature if required. The system flags overdue returns automatically.
Read on
Related topics
Request a consultation
Log+Key for large organisations
Tell us briefly how many keys you manage and what's particular to your industry — we'll reply the same working day with a concrete proposal.
Special requirements?
We build bespoke solutions too
Our experienced development and design teams take on any challenge and deliver bespoke solutions as well. We look forward to hearing from you.