From the ward key to the hospital bed
Key management for hospitals
Hundreds of employees, three shifts, areas with different access levels — Log+Key documents who holds which key, transponder or fob. And keeps track of beds and equipment while it's at it. You're billed by the number of objects you manage, not per user — at your headcount, that makes the difference.
- 10 keys or objects free 10 keys or objects free, for good
- No credit card Sign up without a credit card
With and without Log+Key
What goes wrong with keys in hospitals
-
Without Log+Key: “Who had the key to the medication cabinet back in March?”
With Log+Key: Every handover is documented – including a stand-in for a single shift.
-
Without Log+Key: Key lists per ward that nobody ever consolidates.
With Log+Key: Hand over by scan at the terminal or on a smartphone – everyone sees the same records.
-
Without Log+Key: Several locking systems in the building, but no shared overview.
With Log+Key: Log+Key is system-neutral: keys, transponders and fobs in one register.
-
Without Log+Key: The most modern beds are gone first – and nobody knows where.
With Log+Key: Log+Key documents who took which bed where.
Medication cabinets
Who had access in March? One look at the history
Every handover is documented, even a stand-in for a single shift. When someone asks months later who had the key in a given week, you answer with a search instead of duty rosters.
Screencast: searching for a vehicle key, its detail page and the history of every checkout and return
Built for hospitals and clinics
Made for day-to-day hospital life
Log+Key is developed together with experts from a range of industries – so key management fits the way your hospital actually works, from shift changes to offboarding.
- Billed per object – every employee gets their own account.
- Outstanding keys and transponders become the offboarding checklist.
- Wards see their own movements, administration sees the full picture.
- Hosted exclusively in Germany, with a data processing agreement template.
Wards and access levels
Permissions as fine as your access levels
Custom roles with fine-grained permissions, users limited to wards or locations. Billing is per item, not per user: every employee gets their own login, and no handover runs through shared ward accounts.
Screencast: role management with the permissions matrix, three permissions of the custom role Shift lead are switched
Three shifts, one key board
Handover by scan, no list per ward
At the terminal, staff sign in with a PIN or their own NFC tag and scan their keys in one go. On the ward a smartphone is enough, and everyone works from the same records.
Film: an NFC tag is scanned with a smartphone and the app lists the items to check out; then a hand holds the tag to the terminal, which confirms the checkout
Key management for clinics
Who holds which key — and who had it back in March?
One register for all locking systems
In hospitals that have grown over decades, several locking and transponder systems coexist — and the manufacturers' software is made for programming cards, not for documenting who was issued what. Log+Key is deliberately system-neutral: mechanical keys, transponders and fobs are recorded as objects, and every issue and return is assigned to a person. The result is the one overview none of the individual systems can provide — across all systems and all parts of the building.
Medication cabinets: prove access instead of reconstructing it
The keys to medication, controlled-substance and valuables cabinets are the most sensitive in the building. With Log+Key every handover is documented — including the stand-in handover for a single shift, with a signature if required. If someone asks months later who had access in a particular week, you answer with a glance at the history instead of a reconstruction from duty rosters.
Turnover, medical students and float pools
Hospitals employ a lot of people — and the workforce changes constantly. Medical students and trainees gain access to more areas step by step, float staff switch wards, others leave altogether. Log+Key also registers the permanent issue that only becomes relevant again on someone's last day: one glance at the system shows which keys and transponders are still outstanding — an offboarding checklist by itself. And because Log+Key is built API-first, it can synchronise with your HR software, so nobody maintains the same data twice. More under integrations. Until everything is digital, our key receipt for employees helps with issuing keys on paper.
Create accounts for everyone — the price stays the same
Log+Key is billed by the number of objects you manage, not per user. In a hospital with several hundred employees that is the decisive point: you create accounts for everyone who takes on a key or transponder — nursing, doctors, technical services, cleaning, float staff, medical students — without the cost growing with your headcount. This isn't purely a pricing question: only when every person really has their own account can every handover be attributed to a person. Per-user licence models create exactly the opposite incentive — shared ward accounts, and documentation that proves nothing when it matters. See pricing.
Beds and equipment: inventory with a history
Beds are the best-known example: they wander around the building constantly, wards compete over their count — and the most modern models are especially popular. With Log+Key the takeover is documented: who took which bed where? The same applies to mobile devices and other valuable inventory. More on our inventory management page.
Data protection in a sensitive environment
Log+Key is hosted exclusively in Germany, a data processing agreement template is available, and access is role-based: wards see their movements, administration sees the full picture. More about security.
More background: Many publicly run clinics will find further answers on our page for public institutions. Still running key issues on lists? Here you'll find our key book comparison — and a full overview on our software solution page. Comparing several systems? Our free requirements catalogue for your selection helps.
Voices on Log+Key
What customers say about us
-
With Log+Key, all key movements are finally captured digitally. This means our documentation requirements are met with considerably less effort.
Dimitrij GreckinProduct Manager, Home Emergency Call DistrictMalteser Hilfsdienst e.V. -
Key management with Log+Key — faster, safer, more efficient, smoother and finally digital!
Markus GonsiorHead of Emergency Call Services CologneJohanniter-Unfall-Hilfe e.V. -
This is what makes digitalisation really fun: it solved an everyday problem in a simple way.
Regina SchürenHead of Outpatient and Day-Care Nursing ServicesCaritas Krefeld -
Log+Key is a great example of what a committed and reliable team can achieve — a solution with real added value!
Stefan LattemannHead of Control Centre & ServicesDRK Kreisverband Region Kassel e.V. -
With Log+Key we have finally found a reliable solution for managing our keys. It is intuitive to use and saves us valuable time and resources.
Stefan HerffManaging DirectorImmobilien Kompetenzzentrum Aachen — Kotzur Immobilien GmbH -
We always know which key is with which member of staff. Since introducing Log+Key, we spend noticeably less time tracking down where a key is currently kept.
Ilker SimonsOwner and Managing DirectorREAQ Immobilien GmbH
Blog+Key
Key reading for wards and estates
More than keys
Your inventory works like a key too.
Tools, devices, vehicles, first-aid kits: anything your team borrows and returns, Log+Key manages just like a key — with an NFC tag, a complete history and stocktaking by scan. The key rack and the tool store share one system, one history and one login.
Frequently asked questions
Answers for your industry
-
Does Log+Key replace our locking system or the transponder software?
No. Your locking systems and their programming software stay exactly as they are. Log+Key adds what those systems don't provide: a central register of who holds which key, transponder or fob — across all systems and all parts of the building.
-
Does this replace our controlled-substance documentation?
No — you keep your controlled-substance records exactly as the regulations require. Log+Key covers the layer before that: who had access to the cabinet key and when, including stand-in handovers for a single shift. Together they form the complete chain.
-
Many employees keep their keys for years — is there still a benefit?
Especially then. Permanent issues are registered too and stay assigned to the person. When someone leaves, one glance at the system shows what is still outstanding — instead of a reconstruction from old lists. And at any point in between, you can prove who has access to which area.
-
We have several hundred employees — what will the user licences cost?
Nothing. Log+Key is billed by the number of objects you manage, not per user. Whether 50 or 2,000 people have an account makes no difference to the price — what counts is how many keys, transponders and inventory items you manage. At your size this isn't only a cost question: only when every person has their own account can every handover be attributed individually. Per-user models push organisations towards shared ward accounts in practice — and documentation that exonerates nobody when it matters. See pricing.
-
Can we connect Log+Key to our HR system?
Yes — Log+Key is built API-first. Joiners and leavers can be synchronised automatically, so personnel data isn't maintained twice. We build custom integrations on request. More about integrations.
-
Does it work for beds and equipment too?
Yes. Log+Key manages any object — beds, mobile devices, equipment. Takeovers are scanned and assigned to a person or ward, so it's traceable who took what where. More about inventory management.
-
What about data protection?
Hosting exclusively in Germany, a data processing agreement template is available, and access is role-based — wards see their movements, administration sees the full picture. More about security.
Read on
Related topics
-
Public institutions
Procurement rules, GDPR and hosting in Germany — the solution for public-sector organisations.
-
Inventory management
Document beds, devices and equipment with the same system as your keys.
-
Integrations
API-first: connect HR software and existing systems — no duplicate data maintenance.
Request a consultation
Log+Key for hospitals
Tell us briefly how many keys you manage and what's particular to your industry — we'll reply the same working day with a concrete proposal.
Special requirements?
We build bespoke solutions too
Our experienced development and design teams take on any challenge and deliver bespoke solutions as well. We look forward to hearing from you.