Keys to the fleet
Key management for car dealerships and fleet management
Car dealerships, workshops, vehicle fleets — Log+Key gives sales, service and field teams a shared, digital overview of every vehicle and workshop key.
- 10 keys or objects free 10 keys or objects free, for good
- No credit card Sign up without a credit card
With and without Log+Key
What goes wrong with keys at dealerships and in fleets
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Without Log+Key: The customer is waiting at the desk – and nobody knows where the key is.
With Log+Key: The live overview shows every department where the vehicle key is right now.
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Without Log+Key: A spontaneous test drive – nobody records with whom, or until when.
With Log+Key: The customer signs on screen, and the return deadline is set right there.
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Without Log+Key: Vehicle moved – and the key board doesn’t say where it’s parked.
With Log+Key: Every key knows its number plate, VIN and parking spot – found via search.
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Without Log+Key: Sales, service and detailing each keep their own list.
With Log+Key: One history across all departments – every checkout and return in one list.
The customer is waiting at the counter
Vehicle keys found, not searched for
One search shows whether the key is on the board or currently in the workshop, valeting or sales. The history lists every checkout and return, across all departments in one list.
Screencast: searching for a vehicle key, its detail page and the history of every checkout and return
Built for dealerships and fleets
Made for day-to-day dealership work
Log+Key is developed together with experts from a range of industries. A pilot project with an enterprise dealership added key-card printing, and a dealership’s suggestion added recording the parking space on return.
- Search by number plate – or find the vehicle for the key in your hand.
- Reception, workshop and detailing all see the same live status.
- Pool cars, demonstrators and courtesy cars with return dates.
- An open API for integrations with your own systems.
Test drives and handovers
With whom and until when: confirmed by signature
For a test drive, the customer signs on screen and receives the PDF receipt by email. The return deadline is set right there, and overdue keys trigger an automatic reminder.
Screencast: taking out a key ring from the object list, confirmed with an on-screen signature; it then shows “In use”
Service without search time
Scan keys at the terminal or by smartphone
At the terminal by the key desk, staff sign in with a PIN and scan many keys in one go. Out on the lot a smartphone is enough, and the vehicles themselves can be tracked too.
Film: an NFC tag is scanned with a smartphone and the app lists the items to check out; then a hand holds the tag to the terminal, which confirms the checkout
Key management in the dealership
Every vehicle key: found instead of searched for.
Keys linked to vehicle data
In Log+Key, each key is its own record with master data: VIN, number plate, model, parking spot, customer. Using the search, you find the key even when only the number plate is known — or, the other way round, the vehicle belonging to the key in your hand. The board full of unlabelled tags has had its day.
Test drives and handovers with a signature
When a key goes out for a test drive, it's documented in seconds: select the recipient or enter a name, set a return time, add a signature on the tablet if desired. When the vehicle comes back, the key is scanned back in — the history stays complete, even on a hectic Saturday in October.
Service operations without search times
Reception, workshop, detailing, pick-up and delivery: in the service department, a vehicle key passes through many hands. With Log+Key, every department sees in the live overview where the key currently is — instead of the service advisor ringing round the building while the customer waits at the desk.
Fleets and pool vehicles
Beyond the showroom, the same applies: pool cars, demonstrators and courtesy cars need clear responsibilities. Return dates make sure a vehicle is available again on Monday morning — and the history shows who had it last when the tank is empty or a scratch is new. If you still hand over company, pool or courtesy cars on paper, you can use our vehicle handover form for free.
Integration with your systems
Log+Key offers an open API for connecting vehicle and key data with your existing systems — from the DMS to your own fleet software. You'll find an overview on the integrations page.
More background: A digital key management system quickly becomes a prerequisite for smooth dealership operations — we've put together a definition and selection criteria. If you're wondering whether a key safe alone is enough, whether you need an electronic key cabinet, or whether an Excel key book will keep carrying you — we've compared the key points. You'll find a full overview of features and hardware on our software solution page for digital key management.
New in the pilot
Also: dwell-time analysis
The key movements in Log+Key also show where vehicles get stuck between intake, workshop and reconditioning. We are currently developing the dwell-time analysis as part of Log+Key Insights in a pilot programme for car dealerships.
Voices on Log+Key
What customers say about us
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With Log+Key, all key movements are finally captured digitally. This means our documentation requirements are met with considerably less effort.
Dimitrij GreckinProduct Manager, Home Emergency Call DistrictMalteser Hilfsdienst e.V. -
With Log+Key we have finally found a reliable solution for managing our keys. It is intuitive to use and saves us valuable time and resources.
Stefan HerffManaging DirectorImmobilien Kompetenzzentrum Aachen — Kotzur Immobilien GmbH -
Key management with Log+Key — faster, safer, more efficient, smoother and finally digital!
Markus GonsiorHead of Emergency Call Services CologneJohanniter-Unfall-Hilfe e.V. -
This is what makes digitalisation really fun: it solved an everyday problem in a simple way.
Regina SchürenHead of Outpatient and Day-Care Nursing ServicesCaritas Krefeld -
We always know which key is with which member of staff. Since introducing Log+Key, we spend noticeably less time tracking down where a key is currently kept.
Ilker SimonsOwner and Managing DirectorREAQ Immobilien GmbH -
Log+Key is a great example of what a committed and reliable team can achieve — a solution with real added value!
Stefan LattemannHead of Control Centre & ServicesDRK Kreisverband Region Kassel e.V.
Blog+Key
Key reading for workshop and showroom
More than keys
Your inventory works like a key too.
Tools, devices, vehicles, first-aid kits: anything your team borrows and returns, Log+Key manages just like a key — with an NFC tag, a complete history and stocktaking by scan. The key rack and the tool store share one system, one history and one login.
Frequently asked questions
Answers for your industry
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How many NFC tags do we need per vehicle?
One tag per physical key. If a vehicle has two keys, that's two tags. Both are linked to the same vehicle record but can be scanned individually.
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Does Log+Key work with our DMS (CROSS, AUTOHAUSEN)?
That's exactly what we're building right now in the pilot with VW Hannover: master data from the DMS (VIN, registration plate) flows automatically into Log+Key, and the tag number plus the last user go back into the DMS. If you use CROSS or AUTOHAUSEN, do raise it with us specifically — we can give you concrete roadmap commitments.
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What happens if someone forgets to scan a key back in?
The live overview on the terminal shows overdue keys in red, so anything forgotten is immediately visible. In the medium term, BLE-based automatic capture is on the roadmap, so forgetting will no longer be technically possible.
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What about owner data protection?
You only store what you want to store. Owner data is optional — Log+Key also works using the registration plate plus model, with no personal data at all. This means the system can also be used within restrictive data protection frameworks.
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Do you have references from the car dealership sector?
Yes: Reinhardt Automobile, Autohaus Oppel and Jacobs Automobile in Mönchengladbach are among our customers. Across all dealerships combined, we currently manage around 2,000 keys.
Request a consultation
Log+Key for car dealerships and fleet management
Tell us briefly how many keys you manage and what's particular to your industry — we'll reply the same working day with a concrete proposal.
Special requirements?
We build bespoke solutions too
Our experienced development and design teams take on any challenge and deliver bespoke solutions as well. We look forward to hearing from you.